Should I Outsource My Accounting and Bookkeeping?

The entire accounting function of your business can be outsourced. We can perform all transaction processing, accounting, cheque preparation, payroll, and filing off-site.

Here is how it works: we are provided vendor invoices, deposit reports, government forms, and other source documents from your business on a regular basis. We can process your transactions in Simply Accounting or QuickBooks and prepare cheques to pay your vendors. The cheques can be delivered to your office for signature and mailing.

Acton Accounting and Bookkeeping Inc.’s professionals can prepare your financial reports on a monthly basis. We meet with you regularly to discuss your financial statements and any business issues that may arise.

The Benefits of Outsourced Accounting

Cost savings are realized due to the increased flexibility: you only use services as needed.
The fixed cost of the accounting function becomes variable. Fees will vary with the level of business activity.
It allows you access to professional finance and management services at a fraction of the cost of salaried employees.
Reduced year-end fees result, as accounting records are always up to date and accurate.
Tax planning opportunities are available as income can be projected prior to fiscal year end.
Cash flow management ensures that the company will meet its financial obligations; or if there is a cash flow issue, the business owner is aware of it before the consequences are felt.
Government remittances are made on time and accounting records are in order ensuring compliance with government regulations.
Increased profitability due to timely financial reports and analysis.
Lower investment in equipment and administrative costs (computers, software, desks, office space, and personnel).
Reduced stress of the business owner!

Our clients are encouraged to meet with us regularly to discuss the financial position of their businesses. We also recommend an annual budgeting exercise to improve financial performance and aid in cash management. We are here to help you meet your financial goals!

Read why outsourcing your bookkeeping makes great business sense.

Outsourcing your Bookkeeping

Small business owners and professionals are discovering that outsourcing your bookkeeping saves payroll, overhead cost and it's a giant step in freeing up valuable time. For many owners, just the effort of hiring, training and managing a bookkeeper can take as much as 5 hours a week and if you're doing the books yourself the numbers are even worse. As a business owner your time is best spent doing what you do well - working with customers.

There is a common misconception that an owner will lose control if they outsource the bookkeeping. In a properly designed system a local accountant only takes over the process of tracking transactions such as sales, accounts payable and balancing the books, but only the business owner makes management decisions. Using on line bill paying, the owner is the final word on who gets paid and when.

If you have great books or pretty sloppy books for the most part your customers never know. A generally accepted rule in business is to focus resources on tasks that add value to the customer relationship. Time spent on bookkeeping problems add little or no value to your customer relationship. Yet, books that are inaccurate or do not reflect the true health of your business provide no clue to managing your business. Being clueless at any level about where you are making money or who is a good customer is not being in control.

Cash flow is never a problem in business but a symptom of other problems. An outsourced bookkeeper can provide the answers and you will end up with more control of your business.

By outsourcing, you solve the problem of hiring. Good bookkeepers with knowledge of accounting software are hard to hire, expensive to keep and in some cases difficult to manage. Your accountant controls the hiring process and your work is shared with a team so that if one person leaves you will not suffer an interruption of service. Because of new technology advances you now have the same alternative as Fortune 500 firms. Thirty five percent of Canada’s businesses outsource their bookkeeping.

In most cases outsourcing will save you money as well. The most common pricing structure for outsourced bookkeeping is to charge 10% less than the current bookkeeper’s salary. Not only do you save on salary but also you have no overhead, management, hiring or training cost when using an outsourced service. The overall annual savings can be up to 50%.

The reason an accountant is able to take over an existing process and deliver it back more cheaply is due to leverage, the most common of which is economy of scale. If the supplier does not have to significantly alter the way its current business function is set up and standardization has occurred, the opportunity for both supplier and buyer to benefit is great.

Technological advances have taken the cycle times in a business from several months to several hours, and our competitors no longer have geological restrictions or the hindrance of large bureaucracies. To remain competitive, it is imperative that a company rethinks its strategies, take a hard look at where they are creating value for their customers, then focus on those processes. The most successful businesses of today have gone to outsourcing and they now have time and money to spend on differentiating themselves in the marketplace.

The most common reasons management chooses to outsource certain business processes are to reduce operating costs, improve company focus, improve quality, free up capital, increase capabilities not otherwise available, and to reduce cycle time. If a buyer cannot receive an improved economic position as a result, then it should not outsource.

The decision to outsource can be an easy one. If there is a company or individual that can do it better, faster, and cheaper than you, then you do not want to keep the work in house. Outsourcing has become an accepted business tool worldwide. By turning over business processes to companies that consider these tasks their core competency, organizations now have the ability to become more profitable, more efficient and far more competitive by focusing on the tasks that are most important.